Version 4.8 (22/10/2020)
Edenred (UK Group) Limited & Childcare Vouchers Ltd, (together "Edenred/we/us/our") are companies incorporated in England & Wales with a registered office at 50 Vauxhall Bridge Road, London, SW1V 2RS. The registered company number for Edenred UK (Group) Limited is 00540144. The registered company number for Childcare Vouchers Limited is 02420196.
We are committed to protecting the confidentiality and security of your personal information in accordance with applicable data protection legislation. To achieve this we have policies and procedures in place to comply with the General Data Protection Regulation (also known as the GDPR) and other applicable UK and EU regulations.
Why does Edenred need to collect and store your personal information?
Edenred collects, stores and processes your personal information on behalf of our clients for the purpose of administering our various services such as:
We are committed to ensuring that the information we collect and use is appropriate for its proposed purpose and does not constitute an invasion of your privacy. Edenred will only use the information you provide in a manner that is compatible with applicable data protection legislation. At all times we will endeavour to keep your information accurate and up to date.
If you do not have a commercial relationship with us, we may hold limited personal information about you to communicate and promote our services.
Personal information collection, use & storage
When providing our services, we may obtain personal data when;
The personal information collected by Edenred is restricted to information essential for service operation and does not include sensitive personal information.
This information is collected to allow us to:
All personal information stored and processed by Edenred services are located within the UK. Where Edenred share personal information with a third-party data is stored within the UK and European Union. Edenred ensures that your personal data will not be transferred outside of the European Union in the absence of an adequacy decision by the European Commission or the establishment of appropriate and adequate safeguards ensuring the security and protection of your personal data.
Who has access to your personal information?
Your personal information will be only be accessible to authorised personnel who have been granted access rights based on their need to perform their job role to deliver the service. All authorised personnel are bound by a contractual non-disclosure agreement.
Personal information data retention periods
We will not retain your personal information for longer than is necessary. However, in some instances the law sets the maximum length of time personal data must be retained to satisfy any legal, accounting, or reporting requirements.
When your employer or affiliated organisation ceases to be an Edenred client we will retain and securely destroy your personal information in accordance with applicable laws and regulations. After the retention period has elapsed, data is securely destroyed or anonymised so that it can no longer be associated with you.
Our data retention periods are as follows:
Lawful basis for processing your information
Wherever possible, your personal data will not be obtained, held, used or disclosed unless you have been informed (and where required given your consent) for it to be shared with Edenred. Your employer or affiliated organisation is responsible for taking the necessary steps to achieve this. For the purposes of applicable Data Protection Laws, in the first instance Edenred is a data processor of your personal data, your employer or affiliated organisation is the data controller. Depending on the service provided to you there are also occasions where Edenred will act as a joint data controller or a data controller in our own right to manage and improve the service.
Edenred will only use your personal information to perform our contractual obligations with you, your employer or affiliated organisation and to pursue our legitimate interests delivering, maintaining, improving and promoting the required service. Should the need arise we may also be required to use your personal information to comply with our legal and regulatory obligations.
Marketing & electronic communications
From time to time we may contact you via email or telephone with information about Edenred products and services. As follows:
Existing users: Your employer or affiliated organisation will have determined the initial extent to which Edenred can communicate with you using either your business or personal contact information. This means that our lawful basis for communicating with you can vary between;
Whichever method is used we will always provide you with the option to opt-out of receiving future communications or surveys. With the following exception; occasionally your employer or affiliated organisation will ask Edenred to communicate with all its employees or scheme members providing a notice that is required to be sent to all participants concerning essential information about the provided service in accordance with our contractual obligations.
Direct marketing and communications with corporate clients and prospects: We will communicate with you to pursue our legitimate interests in promoting our products and services. We will always provide you with the option to opt-out of receiving future communications. Where appropriate our business-to-business communication process uses proposal tracking software, this will not be done without your consent.
For business-to-business marketing activity and client business communications, a limited amount of personal data is transferred to a third-party sub-processor based in the US. Appropriate safeguards are in place; as required by the GDPR the sub-processor Data Processing Agreement includes Standard Contractual Clauses.
Please note the grounds and purposes for processing your personal information may overlap which could result in several of those grounds justifying our usage.
Keeping you informed and conducting surveys
In the interest of continually improving our services, we may periodically wish to contact you by email or telephone to inform you about services or offers which might be of interest to you, or to obtain your feedback on our products and services.
Our stated lawful basis for these processing activities is based on Edenred�s legitimate interest to conduct customer needs and satisfaction surveys to identify improvement opportunities for the products and services to deliver optimum customer experience
firstname.lastname@example.org and we will remove you from our mailing list(s). We will provide an unsubscribe option on all relevant marketing communications.
Sharing personal information with third parties
Edenred may need to supply data to third parties for the purpose of providing the service purchased by your employer or affiliated organisation and to promote and improve our products and services to existing and potential new clients. For example:
Survey tool providers (Survey Monkey and Medallia)
We require third parties to safeguard the security of your data in accordance with applicable data protection laws. All Edenred third party service providers are contractually required to take appropriate security measures to protect your personal information. Edenred will only share the minimum personal information required to provide the third-party service. Third parties are only allowed to use your personal data for provision or promotion of that service.
Disclosure of personal information
Edenred will ensure that your personal information is not disclosed to unauthorised third parties, including family members, friends, government bodies, and in certain circumstances, the Police. Edenred will not sell, rent or trade your personal data. Data protection legislation does however permit certain disclosures without consent when the information is requested for one or more of the following purposes:
All requests to provide personal data for one of the above reasons will be specifically authorised by the Edenred Information Security & Compliance Officer.
Rights of access to your personal information
Under the General Data Protection Regulation and subject to qualifying circumstances you have the following rights:
For assistance in exercising any of the above rights, please contact Edenred with details of your request by emailing email@example.com or in writing to the Information Security & Compliance Officer, Edenred UK (Group), 50 Vauxhall Bridge Road, London, SW1V 2RS.
Security of your personal information
We have implemented stringent security measures to ensure the integrity & confidentiality of your personal information and to protect it from loss, misuse, alteration or destruction. Wherever you communicate with our data processing systems your connection will be encrypted using a minimum of TLS 1.2.
Edenred UK personnel who handle personal data are made aware of their responsibilities and are trained in how to protect the data. Each Edenred UK contract of employment specifically includes provision for the confidential handling of customer information.
Supplier and third party links
Edenred UK accepts no responsibility or liability for any third-party websites.
If you have concerns about how we are processing your personal information or you wish to make a complaint please contact us by emailing firstname.lastname@example.org. You are also entitled to contact the Information Commissioner Office�s helpline for advice on data protection and your information rights here https://ico.org.uk/global/contact-us/ or call them on 0303 123 1113.
Version 4.5 (20/05/2019)
What types of cookies do we use?
'Session cookie': This is a temporary cookie that remains active until you sign-out of the website or the cookie expires due to a period of inactivity. The session cookie is essential in the provision of certain services.
'Persistent cookies': These remain on your device for a longer period, dependent upon their intended purpose. Our websites utilise two forms of persistent cookie:
�Strictly necessary� cookies: These cookies are essential to navigate our websites and support core features such as using a shopping cart.
�Functional cookies�: These cookies allow websites and applications to provide you with enhanced and more personal features by remembering choices you make. This enables us to identify your device using a unique user identifier, but doesn�t collect personal data such as your name and email address.
Some examples of how we do this include:
'Web beacons'. These are small transparent graphical images which are used only where relevant to the related service.
'Analytics cookies': These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
Third party cookies
Edenred UK may embed video or other content into our websites.
When you visit a web page with embedded content you may be presented with cookies related to that content. Edenred UK does not control these cookies and we recommend that you check the third party's own website for information about them.
Video embedded into the website will not play automatically. By clicking on the play button for any embedded video you consent to a cookie (if applicable) being stored on your device.
How to control your cookies
There are various ways that you can control and manage your cookies. Please remember that any settings you change will apply to all websites that you visit (unless you choose to block cookies from particular sites). The settings you change will also only apply to the device on which you change them and will not apply across all your devices. If you want to opt out of cookies on all your devices, you will need to change the settings on all your devices individually.
Managing cookies in your browser
Most modern browsers will enable you to:
You should be aware that any preferences will be lost if you delete all cookies. This includes where you have opted out from cookies, as this requires an opt-out cookie to be set. So if you opt out from cookies and then delete all cookies, your opt out will not be saved and you�ll need to opt out again (which will store a strictly necessary cookie so that your device can remember that you have opted out).
If you block cookies completely, many websites will not work properly and some functionality on these websites will not work at all. We don�t recommend turning cookies off when using our services for these reasons.
The links below take you to the �help' sections for each of the major browsers so that you can find out more about how to manage your cookies.
It's possible to opt out of having your browsing activity recorded by analytics cookies. Edenred UK uses the following analytics providers and you can opt out of their cookies using the links above or as specified below. Please note that this will take you to the relevant third party's website and generate a �no thanks' cookie, which will stop any further cookies being set by those third parties.
Please remember by not allowing analytics cookies, this stops us from being able to learn what people like or don't like about our services, so that we can make them better.